If you’ve ever been stood up by a prospect, you know how frustrating it can be. You’ve done the work to get them interested, set up a time for the meeting, and then… nothing. They don’t show. They don’t call. You’re left sitting there, wondering what went wrong.
But here’s the thing: If you’re tired of no-shows, the problem might not be your prospects—it might be your process. What if I told you that there’s a simple, proven script you can use to confirm meetings that’ll practically guarantee your prospects show up?
In this comprehensive guide, we’re going to break down everything you need to know about confirming meetings, including why it’s so important, how to use the magic script, and additional strategies to ensure your prospects show up every time. Whether you’re conducting online meetings via Zoom or in-person presentations, these tips will transform your approach and save you tons of time and frustration.
Why Confirming Meetings Is Non-Negotiable
Let’s get real: If you’re not confirming your meetings in advance, you’re setting yourself up for failure. It’s not just about saving time—it’s about maintaining control, showing professionalism, and setting the tone for the relationship.
Avoiding Wasted Time and Energy
One of the biggest reasons to confirm meetings is to avoid wasting your time. If your prospect isn’t going to show up, wouldn’t you rather know ahead of time? By confirming the meeting, you can find out if they’re still interested or if something has come up. If they’re going to cancel, better to know sooner rather than later so you can reschedule or move on to other prospects.
Overcoming the Fear of Rejection
Here’s a truth bomb: If you’re not confirming your meetings, it’s probably because you’re afraid of rejection. You might think that if you remind them about the meeting, they’ll tell you they’re not interested or that they need to cancel. But the reality is, if they’re not interested, wouldn’t you rather know now? Confirming the meeting isn’t just about logistics—it’s about taking control of the situation and showing that you value your time.
The Psychology Behind Confirmation
The psychology of confirming meetings is powerful. When you reach out to confirm, you’re doing a few key things:
- Showing Authority: You’re positioning yourself as a leader who values their time and expects the same from others.
- Creating Scarcity: By implying that the meeting will be canceled if they don’t confirm, you’re creating a sense of scarcity. People hate losing opportunities, and they’ll be more likely to show up if they feel the meeting is valuable.
- Building Trust: By confirming the meeting, you’re also reinforcing the importance of the meeting. It shows that you’re organized, professional, and committed.
The Proven Script to Confirm Meetings
Now that you understand why confirming meetings is so important, let’s dive into the script itself. This simple, powerful script is designed to ensure that your prospects show up, and if they don’t plan to, that they let you know in advance.
The Script:
“I’m just confirming our meeting scheduled for [Day/Date/Time]. If I don’t hear back from you by noon tomorrow, our meeting is canceled.”
That’s it. It’s short, sweet, and to the point, but don’t be fooled by its simplicity—this script is incredibly effective.
Why This Script Works
- Posture: By stating that the meeting will be canceled if you don’t hear back, you’re taking control of the situation. You’re showing that your time is valuable, and you won’t waste it waiting around for someone who isn’t serious.
- Scarcity: The “take away” is a powerful psychological tool. When people feel like they might miss out on something, they’re more likely to take action. By implying that the meeting could be canceled, you’re creating a sense of urgency.
- Authority: This script also positions you as an authority figure. You’re not begging for the meeting—you’re stating the terms and letting them know that it’s up to them to confirm. This level of confidence is attractive and will encourage your prospects to respect your time.
How to Use the Script Effectively
Using this script is straightforward, but there are a few key things to keep in mind to ensure it’s as effective as possible.
1. Timing Is Everything
The best time to send this confirmation message is 24 to 48 hours before the scheduled meeting. This gives your prospect enough time to respond but also creates a sense of urgency. If you send it too far in advance, they might forget about it. If you send it too late, they might not have enough time to confirm.
2. Personalize the Message
While the script itself is powerful, you can make it even more effective by personalizing it. For example:
- “Hey [Name], I’m just confirming our meeting scheduled for [Day/Date/Time]. If I don’t hear back from you by noon tomorrow, our meeting is canceled. Looking forward to our chat about [specific topic].”
This small addition shows that you remember what you’ll be discussing and that you’re genuinely interested in the meeting.
3. Use Multiple Channels
If you haven’t heard back after sending the message, don’t be afraid to follow up using another communication channel. For example, if you initially sent the confirmation via email, you might follow up with a quick text or phone call. This increases the chances that your message will be seen and responded to.
Real-Life Examples of the Script in Action
To illustrate how effective this script can be, let’s look at a few real-life scenarios where it’s been used successfully.
Example 1: The Busy Professional
Jessica is a network marketer who had scheduled a meeting with a busy executive to discuss a potential partnership. The day before the meeting, she sent the following message:
“Hi [Executive’s Name], just confirming our meeting scheduled for tomorrow at 2 PM. If I don’t hear back from you by noon, I’ll assume it’s canceled. Looking forward to discussing how we can work together.”
The executive immediately responded, confirming the meeting and expressing appreciation for the reminder. Not only did this save Jessica from a potential no-show, but it also set a positive tone for the meeting, showing that she was serious and professional.
Example 2: The Hesitant Prospect
Michael, another network marketer, had been working on setting up a meeting with a prospect who seemed interested but was a bit hesitant. The day before their scheduled call, Michael sent the following message:
“Hey [Prospect’s Name], I’m just confirming our call tomorrow at 11 AM. If I don’t hear back from you by noon today, I’ll go ahead and cancel it. Excited to chat about how [product/service] can help you achieve [specific goal].”
The prospect replied within an hour, confirming the call and thanking Michael for the reminder. This not only ensured the prospect showed up, but it also allowed Michael to prepare better, knowing the prospect was genuinely interested.
Additional Tips and Strategies for Confirming Meetings
Now that you’ve got the script down, let’s explore some additional strategies that can make your confirmation process even more effective.
1. The Power of the Pre-Frame
Before you even get to the point of confirming the meeting, it’s important to set expectations with your prospect. This is known as “pre-framing.” By clearly outlining what the meeting will cover, why it’s valuable, and what the next steps will be, you’re making it clear that this is a serious conversation worth their time.
For example, when initially setting up the meeting, you might say something like:
“I’m excited to dive into how [product/service] can help you achieve [specific goal]. In our meeting, we’ll cover X, Y, and Z, and by the end, you’ll have a clear understanding of how we can move forward. Does that sound good?”
This pre-frame sets the stage for a productive meeting and makes the prospect more likely to show up, knowing exactly what to expect.
2. Creating Micro-Commitments
Micro-commitments are small agreements or actions that your prospect takes that increase the likelihood of them following through with the meeting. These could be as simple as agreeing to an agenda, confirming their contact information, or answering a pre-meeting questionnaire.
For example:
“Before our meeting, could you take a moment to fill out this short questionnaire? It’ll help me tailor the conversation to your specific needs.”
These small actions create a sense of investment in the process, making it more likely that they’ll follow through and show up for the meeting.
3. Remind Them of the Benefits
In your confirmation message, it can be helpful to briefly remind the prospect of the benefits they’ll gain from attending the meeting. This reinforces the value of the meeting and increases their motivation to show up.
For example:
“Just confirming our meeting tomorrow at 3 PM. If I don’t hear back from you by noon, I’ll assume it’s canceled. I’m excited to show you how [product/service] can help you achieve [specific benefit].”
This subtle reminder keeps the benefits top of mind and makes it harder for them to cancel.
4. Handling No-Shows Gracefully
Despite your best efforts, there will still be times when a prospect doesn’t show up. How you handle this situation is crucial. Instead of getting frustrated, use it as an opportunity to re-engage them and reschedule.
For example:
“Hi [Prospect’s Name], I noticed we missed our meeting today. I know things can get busy—would you like to reschedule for later this week? Let me know what time works best for you.”
This message is polite, understanding, and leaves the door open for future opportunities. It also reinforces your professionalism and willingness to work with their schedule.
Advanced Strategies for Confirming Meetings in Network Marketing
Let’s take things up a notch with some advanced strategies specifically designed for network marketers.
1. Leverage Social Proof
Social proof is a powerful tool in network marketing. When confirming meetings, you can subtly incorporate social proof to reinforce the value of the meeting.
For example:
“Just confirming our meeting tomorrow at 2 PM. If I don’t hear back by noon, I’ll assume it’s canceled. By the way, I recently had a similar conversation with [Name/Role], and they found it incredibly helpful in [achieving a specific goal]. Looking forward to seeing how it can benefit you as well.”
This not only confirms the meeting but also shows that others have found value in what you’re offering, making the prospect more likely to show up.
2. Offer a Special Incentive
Another way to ensure your prospects show up is to offer a special incentive for attending the meeting. This could be a free resource, a discount, or an exclusive offer.
For example:
“Just confirming our call tomorrow at 10 AM. If I don’t hear back by noon today, I’ll assume it’s canceled. As a thank you for your time, I’d love to offer you [incentive]. Looking forward to our conversation!”
Incentives create an extra layer of motivation and make it harder for prospects to cancel or ignore the meeting.
3. Follow Up with a Video Message
In today’s digital age, video messages are becoming increasingly popular, and for good reason—they’re personal, engaging, and hard to ignore. After sending your initial confirmation message, consider following up with a short video message to reinforce the meeting.
For example:
“Hi [Prospect’s Name], just wanted to personally confirm our meeting tomorrow at 11 AM. If I don’t hear back by noon today, I’ll go ahead and cancel it. Really looking forward to chatting with you about how we can help you achieve [specific goal]. See you then!”
Video messages add a personal touch and make your confirmation stand out in the prospect’s inbox.
Real-Life Success Stories: How Confirming Meetings Transformed These Network Marketers’ Businesses
Let’s take a look at how some network marketers have successfully implemented these strategies to confirm meetings and grow their businesses.
Success Story 1: Doubling Show-Up Rates
Lisa, a network marketer in the wellness industry, was struggling with prospects not showing up for her online presentations. After implementing the confirmation script and following up with personalized video messages, she saw her show-up rate double within just a few weeks. This not only saved her time but also led to a significant increase in conversions and sales.
Success Story 2: Turning a No-Show into a Yes
David, another network marketer, had a prospect who didn’t show up for their scheduled meeting. Instead of getting discouraged, David followed up with a polite message offering to reschedule. The prospect apologized for missing the meeting, and they ended up scheduling a new time. The second meeting went off without a hitch, and the prospect eventually became a top-performing recruit on David’s team.
Success Story 3: Using Social Proof to Confirm High-Value Meetings
Rachel, a network marketer focused on high-ticket sales, used the strategy of incorporating social proof into her confirmation messages. She referenced similar conversations she’d had with other successful clients, which made her prospects more eager to attend the meetings. As a result, her show-up rate for high-value meetings increased by 30%, leading to more closed deals and higher revenue.
Take Control of Your Meetings and Watch Your Business Grow
If you’re tired of prospects not showing up, it’s time to take control of the situation. By using the proven confirmation script, incorporating additional strategies like pre-framing and micro-commitments, and leveraging social proof and video messages, you can dramatically increase your show-up rates and build a more successful network marketing business.
Remember, confirming meetings isn’t just about logistics—it’s about showing authority, creating scarcity, and reinforcing the value of the meeting. When you take these steps, you’re not only saving yourself time and frustration, but you’re also setting the stage for more productive and successful conversations.
Time to Take Action!
Now that you’ve got the tools and strategies to confirm meetings like a pro, it’s time to put them into action. Start using the script today, experiment with different approaches, and watch as your prospects start showing up more consistently.
And here’s the best part: When your prospects show up, you’re one step closer to closing the deal, building your team, and achieving the success you’ve been working towards.
If you found this guide helpful, drop a comment below and let me know how these strategies are working for you. And remember, consistency is key—keep refining your approach, stay persistent, and your network marketing business will continue to grow.
Happy recruiting!
Bonus: Overcoming Common Objections to Confirming Meetings
Before we wrap up, let’s address some common objections you might encounter when confirming meetings and how to overcome them.
Objection 1: “I’m Not Sure I Can Make It”
If your prospect expresses uncertainty about making the meeting, use this as an opportunity to reschedule or address any concerns they might have.
Response:
“I completely understand. Would it be better to reschedule for a time that’s more convenient for you? I want to make sure we have enough time to cover everything and that it’s worth your while.”
Objection 2: “I Don’t Think I’m Interested Anymore”
If a prospect indicates they’re no longer interested, don’t be afraid to dig a little deeper. There might be a way to re-engage them.
Response:
“I appreciate your honesty. May I ask what’s changed? I’d love to address any concerns you have or provide more information that might be helpful.”
Objection 3: Silence—No Response at All
Sometimes, you’ll get no response after sending a confirmation message. If this happens, follow up once more before canceling the meeting.
Response:
“Hi [Prospect’s Name], just checking in to see if you’re still available for our meeting tomorrow. If I don’t hear back by noon, I’ll assume we need to reschedule. Let me know what works best for you.”
This approach is polite but firm, giving the prospect one last chance to confirm before you cancel.
P.S. If Fear Is Holding You Back…
If you struggle with consistency or fear is stopping you from confirming meetings and making it happen, remember that taking control is the first step towards success. Don’t let the fear of rejection hold you back—by confirming meetings, you’re showing that you value your time and that you’re serious about your business.
Use the strategies in this guide to build your confidence, and soon you’ll see how powerful confirming meetings can be. Stay persistent, keep refining your approach, and your network marketing business will continue to grow.
